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President
The President, who shall be a member of the Society, shall be elected following nomination by majority vote at the Annual General Meeting (AGM) and take office at the conclusion of the said AGM. The President shall be the Executive Officer of the Society and the Committee and shall take the chair at all meetings of the Officers of the Society, Extraordinary Meetings, Annual General Meeting and other meetings as deemed necessary. In the absence of the President, the Vice-President or nominated Officer shall take the chair. At the conclusion of the term of office, the President shall become the Past-President. While conducting the activities of the Society, the President shall be non-voting except in the case of a tie. The President shall be responsible for the conduct of the Society's activities during tenure.

Vice-President
The Vice-President shall assume such duties as may be delegated to him/her by the President and shall serve in the President's place during the latter's absence.

Past-President
The most recent Past-President of the Society may opt to serve the Society in a consultant capacity in duties as determined by the President, such that the Society may benefit from his/her experience as immediate Past-President. The tenure of the Past-President shall be one calendar year following the Annual General Meeting at which the Past-President last chaired.

Secretary
The Secretary shall be responsible for:

  • the dispatch of all notices to the members
  • the processing and filing of all FTSA correspondence, including the regular clearance of the Society PO Box
  • the minuting of all FTSA Committee Meetings
  • the minuting of FTSA Annual General Meetings
  • the custody and safeguarding of the Society Seal
  • the preparation and dispatch of FTSA Newsletters
  • the management of e-mail communication on behalf of FTSA
  • the processing of all nominations for Office Bearers of the Society
  • assisting with organization of the FTSA Annual Symposium
  • monitoring of attendance at the Annual Symposium
  • liaison with other flight test and associated organizations on behalf of FTSA
  • management of sales and storage of FTSA merchandise
  • preparation of additional material as required by the President

Treasurer
The Treasurer shall be responsible for maintaining records of the financial affairs of the Society and shall be responsible for receiving, disbursing or investing Society funds in accordance with procedures established by the Constitution and/or Officers of the Society. The accounting system used shall conform to modern accounting practices. The Treasurer shall be responsible for presenting the biannual financial reports to the Officers of the Society and financial statements at all Committee Meetings. The Treasurer's financial report at the close of the Society's fiscal year shall be audited or reviewed by an independent Certified Practicing Accountant or equivalent. Upon completion of such audit, copies of both the financial report and the audit report shall be printed and presented to the Officers of the Society and the financial report then presented to the membership at large at the Annual General Meeting. In the event of absence, the President shall nominate a substitute Treasurer, who shall be briefed by the incumbent Treasurer on material to be presented.

Membership Officer
The Membership. Officer shall be responsible for:

  • the maintenance of the FTSA Membership Data Base, including postal addresses, status and contact details
  • the maintenance of records of members' financial status concerning annual subscriptions
  • the annual invoicing of TFSA members and dispatch of reminder notices where necessary
  • the prompt distribution of annual subscription receipts to members
  • the provision of advice to the Committee regarding subscription defaulters
  • the maintenance and distribution of FTSA Membership Application Forms to potential new members
  • the presentation of Membership Applications to the FTSA Committee for consideration
  • the advice to applicants for Membership of the Committee decision
  • monitoring of attendance at the Annual Symposium
  • the maintenance of membership files
  • the provision of additional material requested by the President in relation to general membership issues

Public Officer
The Public Officer is responsible for maintaining correct association records with the Board of Associations and for all Society artefacts and memorabilia that is associated with the promotion of the Society and/or it’s membership, and which has been purchased using Society funds. The purchase / ordering of items for use/sale by the Society by the Public Officer is permitted without Committee consent up to a nominal value of $100, the monies being obtained from the Society funds controlled by the Treasurer.

Committee Members
The remaining Officers of the Society shall be entitled Committee Members. There shall be a minimum of two Committee Members comprising, where possible, a representative membership cross-section of Industry and Defence. The Committee Members shall be responsible for all duties delegated by the President and shall vote on suitability of membership applicants during meetings of the Officers of the Society. Committee Members may also perform duties on designated Sub-Committees where such establishment does not result in conflict of interest.
Last Updated on Saturday, 09 May 2009 15:13
 
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